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Bon Secours Mercy Health (BSMH) has a legal and ethical responsibility to safeguard the privacy of all patients, residents, and clients and to protect the confidentiality of their personal health information, personally identifiable information, business sensitive information and all other confidential information. BSMH must also protect the integrity and confidentiality of organizational information and information systems that may include, but are not limited to, fiscal, research, internal reporting, strategic planning, communications, and computer systems from any source or in any form including, without limitation, paper, magnetic or optical media, conversations, electronic, and film. For the purpose of this Agreement, all such information is referred to as “Sensitive Data.”
I UNDERSTAND AND HEREBY AGREE THAT:
During my affiliation with BSMH, I understand that I may have access and exposure to Sensitive Data.
I will access and / or use Sensitive Data only as necessary to perform my job-related duties and in accordance with BSMH’s contractual agreement.
My User-ID and password are confidential, and in certain circumstances may be equivalent to my LEGAL SIGNATURE, and I will not disclose them to anyone. I understand that I am responsible and accountable for all entries made and all information accessed under my User-ID.
I will not copy, release, sell, loan, alter, or destroy any Sensitive Data except as properly authorized by law or per BMSH contractual agreement.
I will not discuss Sensitive Data so that it can be overheard by unauthorized persons. It is not acceptable to discuss information that can identify a patient in a public area even if the patient’s name is not used.
I will only access and / or use systems or devices I am authorized to access and will not demonstrate the operation or function of systems or devices to unauthorized individuals.
I have no expectation of privacy when using BSMH information systems. BSMH has the right to log, access, review, and otherwise use information stored on or passing through its systems.
I will never connect to unauthorized networks through BSMH’s systems or devices.
I will practice good workstation security measures such as never leaving a terminal unattended while logged in to an application, locking up removable media when not in use, using screen savers with activated passwords appropriately, and positioning screens away from public view.
I will:
Use only my assigned User-ID and password.
Use only approved licensed software.
Use a device with virus protection software.
Not attempt to learn or use another’s User-ID and password.
Not store sensitive data that is not in accordance with BSMH contractual agreement.
I will disclose Sensitive Data only to authorized individuals with a need to know that information in connection with the BSMH contractual agreement.
Unauthorized or improper use of BSMH’sinformation systems and / or Sensitive Data, is strictly prohibited under the terms of the BSMH contractual agreement and may not be covered under my personal professional malpractice insurance. Any such violation may subject me to personal liability as well as sanctions for violation of state and federal law.
I will notify my BSMH Business Partner associate or other appropriate BSMH Information Services personnel if my password has been seen, disclosed, or otherwise compromised.
Upon termination of affiliation/ association with BSMH, I will immediately return or destroy, as appropriate or per BSMH contractual agreement, any Sensitive Data in my possession.
Violation of this Agreement may result in disciplinary action, up to and including civil or criminal action, termination of affiliation
/ association with BSMH, and suspension and / or loss of privileges in accordance with BSMH contractual agreement.
My obligations under this Agreement will continue after termination of affiliation/ association with BSMH.
REV 3/22